Blakeney is a fast growing, independent corporate communications consultancy that aims to solve the world’s most complex communication challenges.

We are a team of 25 people and 20+ retained clients. We have doubled in size over the last two years and are entering an exciting period of growth. To support this, we are looking for our first in house Finance and Operations manager.

This new role will take responsibility for the financial operations of the agency, supporting the efficient running of the business, with responsibility for some administrative elements of HR, I.T. and office management.

You will:

Key Responsibilities

Financial and Management Accounting

  • Project accounting including WIP reviews, accrued and deferred income, liaison with client leads to ensure timely and accurate billing and appropriate revenue recognition
  • Preparation of monthly management accounts
  • Work alongside the client directors to maintain accurate revenue forecasting
  • Manage accounts receivable and credit control
  • Manage accounts payable process and payment runs, including posting invoices to the accounting system
  • Manage the cash postings and bank reconciliations
  • Calculate and post accruals, prepayments, depreciation and other journals
  • Process employee expenses – credit cards and cash
  • Oversee monthly employee payroll (the payroll itself is outsourced), post journals and manage HMRC payments
  • Prepare monthly Balance Sheet reconciliations
  • Monitor cashflow and provide analysis and projections
  • Prepare and submit VAT returns and payments to HMRC
  • Work with the company accountants to prepare financial accounts together with supporting year end schedules
  • Prepare any other financial data which may be required from time to time
  • Manage the budgeting and forecasting process and provide schedules as required
  • Review all monthly transactions and journals to ensure accuracy
  • Make bank payments to suppliers and staff
  • Practical experience of using Xero or a similar cloud accounting package
  • Experience migrating from Xero to an ERP package
  • Group consolidation experience across different currencies using a software package

HR support (in partnership with Blakeney’s external HR/Legal Advisers).

  • Manage and issue of any pension documents, and other benefits
  • Support the management employment contracts and company handbook in conjunction with the CEO and Partners and
  • Assist with any necessary procedural compliance (e.g. redundancy, disciplinary, grievance, etc.) in conjunction with the Partners and any external HR / Legal advisers
  • Maintain holiday and sickness records
  • Assisting with administrative organisation of staff reviews and development programmes
  • Organising team events on an ad hoc basis

Office management (in partnership with CEO/Partner EAs and Blakeney’s outsourced IT provider)

Responsible for the smooth running of the office including taking responsibility for the management of suppliers to ensure:

  • Office supplies such as stationery, cleaning supplies and staff consumables are maintained
  • The office systems run effectively at all times
  • The office IT systems run correctly
  • Liaison with Blakeney’s landlord

Skills and Experience

  • Good understanding of excel and Microsoft packages
  • Ideally you would have worked in a professional services environment
  • You would be a qualified accountant, either ACA or ACCA with 3 years post qualification experience in industry
  • Ideally part or fully qualified, or you will be a strong QBE
  • Commercially minded
  • Able to interpret data and provide insightful comments
  • Ability to communicate effectively, build rapport and develop constructive relationships
  • Assertive but personable style
  • Confident self-starter who can run and develop processes
  • Able to prioritise tasks and maintain a high degree of organisation
  • Excellent attention to detail – an follows up when something doesn’t appear right
  • Experience setting up subsidiaries in UK, EU, rest of world
  • Experience in setting up suitable app stack
  • Project management software knowledge and experience setting this up
  • Interest in new improvements in accounting systems
  • Some company secretarial experience
  • Power BI experience
  • Self-motivated, able to work pro-actively and multi-task